St Columba's Anglican
Connecting Christ and community
Sections of the Privacy Act 1988 which broadened the legislation include
the private sector organizations came into effect on 21st December 2002.
The aim of the legislation is to
a) Ensure that organizations that hold information about people handle
that information responsibly;
b) Give people some control over the way information about them is
stored, distributed and destroyed.
St. Columba’s Anglican Church, Scarborough has chosen to comply with the
National Privacy Principles of the Privacy Act.
Information kept by St. Columba’s Anglican Church
Two documents of the Anglican Diocese of Perth that control most of the
information gathering and distribution are the
1971-2002, and the Pastoral Handbook (2002). Copies of these are
available for perusal in our Parish Office and at Anglican Church
The information collected for the Parish Roll is in accordance with
Schedule 1 of the Parochial Statute of the Anglican Diocese of Perth.
The signed forms are kept in the Parish Office and are used in
accordance with Schedule 1. The Churchwardens are responsible for
maintaining the Roll.
The Directory is information collected and distributed within the
community of St. Columba’s and is used to assist parishioners to contact
one another as necessary. It includes the following information:
1. Names, home address, postal address, home phone, work phone, fax,
mobile phone, personal and work email address;
2. Dates of birthdays, weddings, bereavements and other significant life
events, which may be used to assist in the pastoral care of
3. Records of baptism, welcome to communion, confirmation or reception,
and attendance at Parish services are records the Communicant status of
A copy of the Parish Directory is kept in the Parish Office, and clergy,
wardens and some pastoral assistants also have copies. The Directory is
maintained in a password-protected file on the Parish Computer. The
Parish Priest and Rector’s Secretary maintain the records.
The Rector of the Parish has custody of and is responsible for all
church registers and records (Parochial Statute S34). Where there is no
Rector, churchwardens take on the responsibility.
A number of records of pastoral rites are recorded and distributed as
1. Baptism: Relevant information is recorded in the Baptism
Register in accordance with Section 11 of the Canon Concerning Baptism
1992 (No 21 of 1988) Statute, Section 34 of the Parochial Statute, and
page B3 of the Pastoral Handbook. No information is passed on to a third
party, except in the case where the family resides in another parish, in
which case baptismal information may be passed on to the rector of that
parish. The Baptism Register is kept in the Parish Office.
2. Welcome to Communion: The child’s full name, address and age
is forwarded to the Regional Bishop in accordance with the Pastoral
Handbook, guideline 4, page C1. A Register of Welcome to Communion is
kept in the Parish Office.
3. Confirmation: The candidate’s name, address and age are
forwarded to the Regional Bishop, in accordance with the Pastoral
Handbook, guideline 6, page C10. In accordance with Section 34 of the
Parochial Statute a copy is kept in the Confirmation Register in the
4. Marriage: Relevant information is recorded in the Register of
Marriages and a copy is forwarded to the Registrar of Births, Deaths and
Marriages, in accordance with the requirements of the Marriage Act 1961.
In accordance with Section 34 of the Parochial Statute a copy is kept in
the Register of Marriages in the Parish Office.
Where the marriage of those previously divorced is proposed, relevant
information is gathered for the purposes of making a recommendation to
the Regional Bishop for permission to remarry (Pastoral Handbook, page
M14). The Application Form with the information may be sent to the
Regional Bishop. This information is not otherwise available to third
parties because of its personal and sensitive nature.
Where the couple do “Prepare” as part of their marriage preparation, the
results of the questionnaire are retained by the Parish Priest for a
period of two years and are then destroyed. This information is not made
available to third parties because of its personal and sensitive nature.
5. Funeral: Relevant information is recorded in the Burial
Register in accordance with Section 34 of the Parochial Statute. No
information is passed on to a third party, except in the case where the
bereaved family is a member of another parish, in which case names and
addresses may be passed on to that parish priest (Pastoral Handbook,
page F2, section 3). The information may be used in the pastoral care of
bereaved families. The Burial Register is kept in the Parish Office.
6. Annual Returns: Wardens are responsible to furnish to the
Diocesan Secretary annual returns detailing the names, addresses and
phone numbers of newly elected or appointed officers in the Parish
(Parochial Statute S37h). By accepting election or appointments,
officers give their permission for their personal information to be
forwarded to Anglican Church Office and to be used for communication
Information from the Parish Directory may on occasion be published
in our weekly news bulletin (“The Coracle”) in connection with the
organising of events or the celebration of special occasions such as
birthdays and anniversaries. Celebration information may be entered into
our Anniversary book. By placing their information into the Anniversary
Book the person gives consent to have the information published in the
The Coracle lists names and phone contacts of key leaders in the Parish.
Our Parish mission includes an intention to be a welcoming
community. To this end the Welcome Pack summarises information on Parish
organisations and bodies. It lists contact names and phone numbers for
each of these. The information is stored on the Parish Computer, and is
revised by the Rector’s Secretary and reprinted from time to time. It is
distributed to newcomers to the Parish.
Parish Web Site
The information in the Welcome Pack is substantially replicated on
the Parish web site
Access to information:
Anyone wishing to access information stored in Parish
registers can do so by contacting the Parish Office and
making arrangements with the Priest Rev'd Gail Falconer
St Columba's Anglican
150 Northstead Street, Scarborough, W.A.,
Ph: 08 9341 3861 or